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Monday, May 9, 2011

Wrap Text in an Excel Cell

This applies to all versions of Excel.

Have you ever had a problem with your text in a cell being truncated?  By default, Excel will simply cut off text that does not fit in a cell, particularly if the next cell to the right contains data.

You can resolve this issue by formatting the cell to Wrap Text.

In Excel 2007/2010, you can find the Wrap Text button on the Home Tab, in the Alignment group:

To help position you text within the cell, there is a set of Vertical Alignment commands, just to the left of Wrap Text:

If you have Excel 2003 or an earlier version, open the Format menu.  Cells is a the top of the Format menu.  (You'll also find it in the right-click menu as Format Cells.  Note the shortcut is Ctrl+1.)  


Cells/Format Cells will open the Format Cells dialog box.  Go to the Alignment tab and you will find both Wrap Text and the Vertical Alignment properties:

Do note that the Format Cells dialog box and even the Ctrl+1 shortcut are also found in Excel 2007/2010.  

Use these commands to control the behavior of the text in your cells.  You'll find this opens up many possibilities!


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